SERV - Secure Electronic Registries Victoria
Land Registry Services
Forms & Guides
We’ve compiled a list of forms and guides for the most common requests we receive.
We understand that the processes for property transactions and dealings are unfamiliar to most people.
If you can’t find the information you need, please read our frequently asked questions, check the directory from our government partners at Land Use Victoria or contact us for support.
Searching a Land Title
Many of the processes outlined on this page require you to produce your land title in either paper or electronic format. If you don’t have the title details, you can do a Victorian land title search via LANDATA®.
We're here to help
Our experienced team can assist by providing general lodging requirements for property transactions and dealings. Please note that we do not consult on legal matters and advice should be sought from an industry professional. We highly recommend you consult an Australian Legal Practitioner or Licensed Conveyancer when transacting on land.
Accessing forms
These forms are only accessible using Acrobat Reader. They will not work within a browser, or any other PDF viewer.
The best way to access and use the forms is to download a copy to your computer and open it using the latest version of Adobe Reader. The current version of Acrobat Reader can be accessed here.
If you’re having difficulty opening any of the documents, please check the troubleshooting section of our Frequently Asked Questions.
Section 74, Transfer of Land Act 1958 (Vic)
Purpose: To register a contract or agreement to secure the repayments of a loan (principal sum) given by the mortgagee to the mortgagor for an estate or interest in land. This form includes applications for the Mortgage of Land, Mortgage of Lease, Mortgage of a Sub-Lease.
Before lodging: Prior to lodgement, the lodging party will need to have the Certificate(s) of Title or ensure that it has been provided to Land Use Victoria through the nomination process. Details for this process are outlined under our support for individuals.
For information about which party is required to sign, refer to page 7 of the ARNECC design specification.
- Form: Mortgage This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Mortgage of Land
- ARNECC National Mortgage
- Changes to lodging Mortgages and Discharges of Mortgages
- Memorandum of common provisions form
- Dealing with titles
Section 45, Transfer of Land Act 1958 (Vic)
Purpose: To register transfers of land other than those: containing covenants (either: restrictive or created pursuant to statute); creating or reserving easements; and/or by a mortgagee or annuitant under Power of Sale. This includes adding a spouse or partner to your title.
Before lodging: Prior to lodgement, please ensure the State Revenue Office has assessed all land transfers for stamp duty and arrange for the Certificate(s) of Title to be provided to Land Use Victoria through the nomination process. Details for these steps are outlined in our support for individuals.
- Form: Transfer of Land This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Changing manner of holding
- Guide: Transferring property between spouses or domestic partners
- Guide: Considerations in Transfers
- Buying or selling property
- Statutory Declaration: Non-Represented Party OTC Transfer of Land
Section 45, Transfer of Land Act 1958 (Vic)
Purpose: To register a transfer of mortgage, charge or lease on the Victorian Land Registry.
- Form: Transfer of Mortgage, Charge or Lease This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Dealing with titles
Section 84, Transfer of Land Act 1958 (Vic)
Purpose: To discharge a registered Mortgage or Charge when the mortgagor or chargor has satisfied the terms and conditions of the agreement. A Mortgage may be discharged as to the whole or part of the land in that Mortgage.
- Form: Discharge of Mortgage This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Discharge of Mortgage or Charge
- Statutory Declaration: Non-Represented Party Discharge of Mortgage
Section 89, Transfer of Land Act 1958 (Vic)
Purpose: To add a caveat to a title on the Victorian Land Registry. A caveat is a document that any person with a legal interest in a property can lodge. After recording, a caveat note appears on the title giving prospective buyers notice that a third party might have rights over the property.
- Form: Caveat This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Caveat
- Guide: Grounds of claim for Caveat
- Statutory Declaration: Non-Represented Party Caveat
Section 89, Transfer of Land Act 1958 (Vic)
Purpose: To withdraw a caveat entered on the Victorian Land Registry. A caveat is a document that any person with a legal interest in a property can lodge. After recording, a caveat note appears on the title giving anyone with interest notice that a third party claims rights over the property.
- Form: Caveat Withdrawal This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Withdrawal of Caveat
- Statutory Declaration: Non-Represented Party Withdrawal of Caveat
Section 49, Transfer of Land Act 1958 (Vic)
Purpose: To register the Executor of a Will.
- Form: Application by Legal Personal Representative This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Application by Legal Personal Representative
- Statutory Declaration: Non-Represented Party APR
- Statutory Declaration: APR
Section 50, Transfer of Land Act 1958 (Vic)
Purpose: To register the survivor/s of a joint proprietorship.
- Form: Application by Surviving Proprietor This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Application by Surviving Proprietor
- Statutory Declaration: Non-Represented Party ASP
- Statutory Declaration: ASP
Section 113(5), Transfer of Land Act 1958 (Vic)
Purpose: To amend the details of a registered proprietor. For example, to update personal information such as an address.
- Form: Amendment or Alteration of Registered Proprietor’s Address This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
Section 32, Transfer of Land Act 1958 (Vic)
Purpose: To create a new folio on the Register. For example, you can use this form to replace a damaged title.
- Form: New Folio of the Register This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Applying for a New Folio of the Register
- Statutory Declaration: Non-Represented Party New Folio of the Register
- Statutory Declaration: New Folio in the Register
Section 77, Transfer of Land Act 1958 (Vic)
Purpose: To register transfers of land by a mortgagee or annuitant under Power of Sale.
- Form: Transfer of Land by Mortgagee or Annuitant This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
- Guide: Transfer of Land by Mortgagee or Annuitant
Section 31, Transfer of Land Act 1958 (Vic)
Purpose: to obtain a new Certificate of Title after conducting exhaustive searches to locate the previous one. Use the ‘Statutory Declaration: Certificate of Title lost or destroyed’ form as supporting documentation for ‘New Certificate of Title’ in place of one lost or destroyed.
- Form: Certificate of Title lost or destroyed This form requires Acrobat Reader to correctly function. Please right click and download this form to your computer and ensure you have the latest version of Acrobat Reader. Please right click on the file and open in Acrobat Reader. The current version of Acrobat Reader can be accessed here.
Professionals lodging on behalf of a client
- Guide: Replacing a Lost or Destroyed Certificate of Title
- Statutory Declaration: Replace Lost or Stolen Certificate of Title
Individuals lodging without professional representation
- Guide: Non-Represented Party Replacing a Lost or Destroyed Certificate of Title
- Statutory Declaration: Non-Represented Party Replace Lost or Stolen Certificate of Title
Complete list of forms
Can’t find what you’re looking for? Find more forms from our government partners at Land Use Victoria.
- Caveat forms
- Mortgage forms
- Transfer of Land and Property forms
- Deceased Estate forms
- Priority Notices
