SERV - Secure Electronic Registries Victoria

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Planning Certificates

Next time you need a planning certificate, order it online and you’ll receive it the same day – at no extra cost.

All you need to do is provide accurate property identifiers, namely a Lot/Plan number with Volume/Folio and matching street address, and place your order online before 3pm on a business day.

The service costs the statutory fee of $16 and only applies to certificates from municipalities where the Minister is the Responsible Authority (most metropolitan municipalities).

If follow-up is required after an order is placed, delivery might be delayed to the next working day.

To find out more phone 8636 2831. To place an order go to your online broker or visit www.land.vic.gov.au and choose “Title and Property Certificates”.

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Crown Land Status Reports Online

Crown Land Status Reports are now available online through the Land Exchange Internet site.

The Crown Land Status Online project started on 1 October 2001. The project included the analysis and conversion of the Crown Land Status details and often complex historical paper records into digital format and the development of a database system as part of the Victorian Online Titles System (VOTS).

At the same time two other projects, the imaging of the Victorian Government Gazettes and the historic Crown survey information began. This was the beginning of making Crown land status information available online.

The scanning of the Government Gazettes is now complete and the scanning of the Crown survey information is expected to finish by the end of 2005.

In September 2003, search access to Crown Land Status Online records was available through the Land Information Centre at Level 10, 570 Bourke Street Melbourne and for some agencies, remotely through LANDATA®.

The property industry and the public can easily search Crown Land Status records and the output includes an authoritative report and access to any related scanned images of Government Gazettes and Crown survey plans.

To date, about half the Crown land parcels in the State have been investigated and converted and a statement on the status of Crown land is available online. The remainder of the Crown parcels should be loaded into the VOTS system by the middle of 2007.

Visit the Land Exchange web site to find out more about CLSO and the extent of data coverage: www.landexchange.vic.gov.au/clso.

Queries regarding Crown Land Status Online should be directed to David Wills on 8636 2215.

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In 1999, with permission from the Office of Chief Parliamentary Council, Land Victoria undertook an ambitious project to image the Government Gazettes.

This project involved imaging about 600,000 pages. These images were then indexed into categories of General Gazettes, Gazette indexes, Special, supplementary and extraordinary gazettes.

The imaging component included all Victorian Gazettes up to 1996 and also included some of the very early NSW and Port Phillip Gazettes.

A web based search and display system has been developed and is available at the Land Information Centre at Level 10, 570 Bourke Street, Melbourne.

Searching is by year and page. Having selected a year, users have the choice of selecting a general Gazette page, an index page or one of the other categories such as supplementary and extraordinary gazettes.

A navigation screen allows users to move to the next and previous pages, or to nominate another specified page number, as well as zoom and print the image.

A useful index listing Gazette number and date within a specified year is also available.

The system is free to browse however a charge of $0.55 applies for printing each page.

Queries regarding the Government Gazette system should be directed to David Wille on 8636 2215.

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Bank Integration Act 1992

On 1 July 1992, the Bank Integration Act 1992 came into operation. From that date, certain banks went out of existence and their assets became vested in a receiving bank.

At that time, Land Registry established the practice where any dealing executed by a receiving bank should contain a reference to “Section 16 of the Bank Integration Act 1992.” If the instrument did not contain this reference, the dealing was refused.

Land Registry has recently decided to discontinue this practice. Accordingly, Land Registry no longer requires an instrument to contain reference to “Section 16 of the Bank Integration Act 1992.” However, any instrument that does contain the reference will still be accepted.

Customers are reminded that any instrument needs to be carefully checked to ensure that any asset held in the name of a transferring bank is dealt with by the appropriate receiving bank. The transferring and receiving banks are listed below.

Any queries are to be directed to TRS Customer Service on 8636 2010.

Notices of Acquisition

As of 31 December 2004, purchasers of land in Victoria will be required to complete and forward two copies of a new Notice of Acquisition (NOA).

In accordance with current practice, the copy of the NOA for the State Revenue Office must be lodged at the Land Registry with the Transfer of Land form.

The other copy MUST be sent to the relevant local council.

The Notice of Acquisition has been amended to include date of birth information about the purchaser as required by local councils for the purpose of compiling accurate electoral rolls for local council elections.

This information will also be collected by the State Revenue Office to ensure accurate information for land tax assessments.

Both the State Revenue Office and local councils are subject to the Information Privacy Act 2000 and have obligations under that Act to protect personal information such as date of birth information.

Further, the State Revenue Office is also bound by secrecy provisions (sections 5 to 5D of the Land Tax Act 1958).

If you are currently using a template form, you should replace it with the new Notice of Acquisition form from the SRO website www.sro.vic.gov.au.

For further information go to the SRO website or contact the Office on 13 2161.

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State Revenue Office (SRO) Office Hours

Customers should note that the SRO has advised that their offices in Melbourne will be closed Wednesday afternoons after 1pm from 1 December 2004 for a 3 month pilot.

For further information contact the SRO on 13 2161.