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Customer Information Bulletin #189 – July 2019
On this page:
- Registrar’s requirements for paper conveyancing transactions
- Release of Residual documents in PEXA and 1 August 2019 mandate
- Where to find information on electronic lodgment
Registrar’s requirements for paper conveyancing transactions
Under section 106A of the Transfer of Land Act 1958 the Registrar of Titles determined Version 7 of the Registrar’s Requirements for Paper Conveyancing Transactions, effective from 11 July 2019.
Version 7 is published at www.propertyandlandtitles.vic.gov.au/publications and contains the following substantive amendments:
- exempt an officer of State Trustees Ltd from verification of identity requirements;
- for lawyers, conveyancers, authorised deposit-taking institutions (ADIs) and other subscribers to an Electronic Lodgment Network (ELN), require all Instruments available in an ELN on 1 August 2019 to be lodged electronically;
- for lawyers, conveyancers, authorised deposit-taking institutions (ADIs) and other subscribers to an Electronic Lodgment Network (ELN), require all Instruments available in an ELN on 1 October 2019 to be lodged electronically;
- require plans and surveys to be submitted in SPEAR;
- require owners corporation information to be submitted using the Excel spreadsheet available in SPEAR.
Release of Residual documents in PEXA and 1 August 2019 mandate
In March and April 2019 PEXA released 18 new transaction types called Residual documents. The most common of these was an application to record an agreement under section 173 of the Planning and Environment Act 1987.
PEXA intends to release another 94 Residual documents before 1 August 2019. A further 27 Residual documents will be released before 1 October 2019.
From 1 August 2019, for lawyers, conveyancers, authorised deposit-taking institutions (ADIs) and other subscribers to an Electronic Lodgment Network (ELN), all Instruments (including Residual documents) available in an ELN will be required to be lodged using an ELN. The remaining 27 Residual documents will be required to be lodged using an ELN from 1 October 2019.
- By 1 August 2019 a complete list of Land Registry transactions available for electronic lodgment will be available.
- A guide outlining the requirements for all available Residual documents will be updated as other documents are made available.
- The Registrar will not accept paper lodgment of any such Instruments (including Residual documents) except in cases where the Instrument(s) cannot be lodged using an ELN for reason(s) set out in the Request to accept paper lodgment form.
Where to find information on electronic lodgment
The documents:
- Land Registry transactions available for electronic lodgment using an ELN
- Guide to Residual documents in PEXA
- Request to accept paper lodgment form
are all available on a new section of the Property and land titles website: https://www.propertyandlandtitles.vic.gov.au/forms-guides-and-fees/electronic-lodgment/key-documentation
Page last updated: 11/07/23
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The Customer Information Bulletins (CIB) Search Tool (“Tool”) is provided by SERV to assist users in locating Customer Information Bulletins (CIBs) issued by Land Use Victoria (https://www.land.vic.gov.au/land-registration). This Tool provides a list of available CIBs based on search terms entered by users, displaying results in order from newest to oldest.
By using this Tool, users agree to these terms and acknowledge that SERV makes no warranties regarding the accuracy, completeness, or timeliness of the search results. Users accept responsibility for verifying the information obtained through the Tool against the original sources, including the official Customer Information Bulletins found here (https://www.land.vic.gov.au/land-registration) and any other requirements issued by the Registrar of Titles from time to time in accordance with the Transfer of Land Act 1958.